Departmental Policy and Practices in relation to Personal Data

The departmental policy is:

"In compliance with the requirements of the Personal Data (Privacy) Ordinance, to set procedures and to ensure good practices within the Department on the acquisition, collection, recording, storage, disclosure, correction, erasure and communication of personal data kept by the Department on its employees and members of the public."

For this purpose the Department has appointed Personal Data Controlling Officers to be responsible for assessing, authorizing, monitoring and reviewing data protection measures in the Department. In addition, a Departmental Personal Data Controlling Officer is appointed for the overall promotion and co-ordination of actions to be made in meeting the requirements of the Personal Data (Privacy) Ordinance.

Personal Data Controlling Officers

Departmental Personal Data Controlling Officer

The Principal Executive Officer (Staff Management & Discipline),
45/F, Queensway Government Offices,
Fax no. 2530 1368

Branch/Centre Personal Data Controlling Officer

Administration & Development Branch

Officer : Chief Executive Officer (Personnel Services)
Office Address : 45/F, Queensway Government Offices
Fax no.: 2526 1205

Environmental Hygiene Branch

Officer : Chief Executive Officer (Environmental Hygiene)
Office Address : 45/F, Queensway Government Offices
Fax no. : 2530 1368

Centre for Food Safety

Officer: Chief Executive Officer (Centre for Food Safety)
Office Address : 45/F, Queensway Government Offices
Fax no.: 2530 1368

Private Columbaria Affairs Office

Officer: Chief Executive Officer (Private Columbaria)
Office Address : Units 501-502, 5/F, Trade Square, 681 Cheung Sha Wan Road, Kowloon
Fax no.: 2893 7683

How to obtain personal data under Personal Data (Privacy) Ordinance

Holding requests and requests for access/correction of personal data in accordance with the Personal Data (Privacy) Ordinance may be made by electronic means, letter or standard request form. The request should be addressed to personal_data@fehd.gov.hk or one of the Personal Data Controlling Officers. Release of any personal data is subject to the provisions of the Personal Data (Privacy) Ordinance.

A charge may be made for data access request, to reflect the costs of making available duplicate copy (or copies) of the data concerned. Requestors will be advised in advance of the charge to be levied.

Personal Data Holding/Access/Correction Request Form

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