New eForm Tutorial

Electronic Submission of Applications

Introduction

Starting from January 2013, the Food and Environmental Hygiene Department (FEHD) will accept online filing of applications with the use of electronic application form(e-Form) through the Internet.

Recommended System Requirements

To use the e-Form, the recommended system requirements are listed as follows:

i)	Hardware Requirements
	1	CPU: Pentium 4 or above
	2	RAM: 1 GB or above
	3	Display Resolution: 1024 x 768

ii)	Software Requirements
	1	Microsoft Windows running 2003/XP/Vista/7 or above, Fedora Linux Core 7 or above, Apple Mac OS X 10.5 or above
	2	Internet Explorer 6.0, Firefox 2.0.x or above, Safari 4.0 or above and Chrome
	3	Java Runtime 1.6 or above
	4	Hong Kong Supplementary Character Set – 2001 (for Windows XP or lower version)

iii)	Internet Connection Bandwidth:
	512 Kbps or above

Applications relating to Food Business/Trade Licences and Permits

The following 20 categories of forms involving food business/trade licences, permits and other licensing services are covered:

eForm No.	Form Title
eFEHB 94	Application for Food Business Licence
eFEHB 95	Application for Permit (to be issued in the name of an individual)
eFEHB 95A	Application for Permit (to be issued in the name of a corporation)
eFEHB 104	Application for Places of Public Entertainment Licence / Temporary Places of Public Entertainment Licence
eFEHB 105	Application for Other Trade Licences
eFEHB 169	Application for Transfer of Licence/Permit
eFEHB 175	Application for Karaoke Establishment Permit
eFEHB 176	Application for Renewal of Karaoke Establishment Permit / Provisional Karaoke Establishment Permit
eFEHB 177	Application for Transfer of Karaoke Establishment Permit / Provisional Karaoke Establishment Permit
eFEHB 178	Application for Change of Name of Karaoke Establishment
eFEHB 179	Application for Replacement of Authorized Representative of the Grantee of the Karaoke Establishment
eFEHB 180	Exemption from the Application of the Karaoke Establishments Ordinance for A Bona Fide Restaurant
eFEHB 197	Application for Outside Seating Accommodation
eFEHB 201	Application for a Temporary Food Factory Licence
eFEHB 221	Nomination of Hygiene Manager / Hygiene Supervisor
eFEHB 230	Application for Alteration to the Approved Plan of Licensed Food Premises
eFEHB 231	Application for Food Factory Licence (Reheating Pre-cooked Sausages, Meat and Other Food Products) [Applicable to Premises Eligible to Apply for Adoption of Fast Track Licensing Procedures for Issue of Provisional Food Factory Licence]
eFEHB 244	Application Form for Composite Food Shop Licence
eFEHB 250	Application for Permitting Live Broadcast (other than Exhibition of Films) at Premises Issued with a Valid Places of Public Entertainment Licence (endorsed with cinematograph displays)
eFEHB 254	Application for Transfer of Places of Public Entertainment Licence

Requirement of Proposed layout plan(s)

Under the new arrangement of electronic application (e-app), applicants seeking any of the licences and permits mentioned above may fill in the relevant electronic application form and submit it to FEHD together with the proposed layout plan(s), where required, in electronic format. The submitted layout plans should meet the following criteria :

(a) they should be in “PDF” format;

(b) the total file size should not exceed MB;

(d) the paper size of each plan should not be larger than A3.

Arrangement of FEHB 192, Declaration Form

Except for food business premises in Government properties, Housing Authority’s properties or the properties divested to The Link Management Limited, the applicant is required to attach an electronic copy of a declaration (FEHB 192), and the original copy shall be submitted (in person or by mail) to this department declaring that the operation of the food business at the premises under application is in compliance with Government lease conditions, otherwise this department is unable to process the application.

Digital Signature

As a legal requirement, it is essential to submit a Digital Signature in the following e-forms:

eForm No.	Form Title
eFEHB 104	Application for Places of Public Entertainment Licence / Temporary Places of Public Entertainment Licence
eFEHB 105	Application for Other Trade Business @
eFEHB 175	Application for Karaoke Establishment Permit
eFEHB 176	Application for Renewal of Karaoke Establishment Permit / Provisional Karaoke Establishment Permit
eFEHB 177	Application for Transfer of Karaoke Establishment Permit / Provisional Karaoke Establishment Permit
eFEHB 178	Application for Change of Name of Karaoke Establishment
eFEHB 179	Application for Replacement of Authorized Representative of the Grantee of the Karaoke Establishment
eFEHB 180	Exemption from the Application of the Karaoke Establishments Ordinance for A Bona Fide Restaurant
eFEHB 250	Application for Permitting Live Broadcast (other than Exhibition of Films) at Premises Issued with a Valid Places of Public Entertainment Licence (endorsed with cinematograph displays)
eFEHB 254	Application for Transfer of Places of Public Entertainment Licence

As the provision of the Digital Signature is one of the mandatory requirements in submitting this e-form, should you fail to submit the Digital Signature or do not have the e-certificate to provide the Digital Signature, you may print out the form and sign on the hardcopy and send to respective Licensing Offices by mail or in person.

@ For eFEHB 105, digital signature is ONLY required when submitting application of Undertaker’s Licence.

Additional Email Address (if any)

For each application, applicants must submit one email address for future correspondence with FEHD by email. If the applicant would like to provide more than one email address, he/she could provide it at the field named “Additional Email Address (if any)”. You may wish to note that these two email addresses will receive all the emails sent by the FEHD simultaneously.